The questions you ask prospective board portal providers will have a significant effect on the efficiency, effectiveness and security of your board meetings. The right portal can give your board administrator the assurance they require, cut down on the time needed to gather materials and offer the most secure level of security. Directors who are active in the organization to fully participate in meetings while providing tools to ensure a smooth and efficient workflow. This lets them focus on the strategy and governance.
Choose a vendor that is recognized in the field for its robust and adaptable features, a clear user interface, easy integration with your existing systems, and an efficient method of signing documents digitally. You should also check the certifications of the company in security (such as SOC 2, ISO 27001 or HIPAA), and any third-party audits they have been through.
In the end, it is crucial that your portal is linked to your organization’s existing email system and also has integrated integration capabilities for storage solutions for documents. This allows your organization to communicate more quickly with its members because they can use the same channels instead of emails that can be monitored outside of the company.
It is also important to know if the vendor offers responsive customer support that is available 24 hours a day. The top portals have a dedicated support team who are available to assist you and your board members with any concerns. They also provide testimonials from other organizations who have implemented their solution.
